What you’d do
Because each executive has different working styles and needs, this role requires flexibility and situational awareness. The responsibilities below cover the most common areas of support across the team.
- Executive Team Coordination: Serve as the primary liaison and go-between for the executive team. Align projects, agendas, action items, and decisions across the CEO, President, CFO, CTO, CCO and CBDO. Facilitate daily standups with the exec team to surface blockers, sync priorities, and keep everyone on the same page.
- Calendar Management: Own and actively manage calendars across the executive team. Coordinate availability, resolve double-bookings, maintain open windows for travel and focused work, and ensure the right people are in the right meetings at the right time.
- Travel Arrangements: Handle travel logistics end-to-end — flights, accommodations, ground transportation, and detailed itineraries. Proactively anticipate and resolve travel issues, changes, or conflicts as they arise.
- Executive Meetings & Board Coordination: Manage logistics and coordination for exec team meetings, all-hands, and board meetings. Own the agenda prep, materials distribution, and any follow-up action item tracking.
- Expense Reporting: Coordinate and submit expense reports on behalf of the executive team in partnership with the accounting team. Ensure timely and accurate processing.
Required and preferred
Required
Not stated
Preferred
- AA or Bachelor's degree preferred.
- Experience managing multiple principals simultaneously — group EA or chief of staff adjacent experience a plus.
Not labelled by employer
- 3+ years of experience supporting senior leaders or an executive team.
- Strong project management skills and the ability to juggle competing priorities without dropping the ball.
- Excellent written and verbal communication skills.
- Proficiency in Google Workspace (Docs, Sheets, Slides, Calendar).
- Familiarity with project management and task-tracking tools.
About the company
At Sureify, we are transforming the life and annuity industry. Our enterprise platform delivers a comprehensive suite of digital solutions to some of the world's leading L&A insurance companies. As we continue to grow, we are looking for a sharp, proactive, and highly organized Group Executive Admin to keep our leadership team running at full speed.
Position Overview
The Group Executive Admin will provide comprehensive administrative support to Sureify's executive team — including the CEO, President, CFO, CTO, CCO and CBDO. This is a group-facing role: you'll serve each executive's individual needs while also acting as the connective tissue across the team to keep priorities aligned and operations humming. The ideal candidate is a confident self-starter who thrives in a fast-paced environment, handles competing priorities with calm professionalism, and exercises sound judgment with sensitive information. You'll hold the group together — keeping everyone coordinated, informed, and moving.